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Sunday, January 9, 2000

Minutes

The meeting was started by Chairperson John Corbin with self introductions at 1:30 pm. Thirty people participated in the meeting. 

Some concern was expressed regarding the small meeting room size and the large committee attendance. It was noted that ITE does not have an official committee roster upon which to determine meeting room size requirements. John Corbin will send the official roster to ITE.

John Corbin provided a summary annual report on Committee activities in 1999.   Annual Report   -  this is a Microsoft Power Point presentation

Jim Wright has worked with Corbin in building an incident management alliance with ComCARE. 

The following action items were summarized by Corbin:

• Information Report - not completed yet
• Website - completed
• Key Issues & Practices - completed
• PS&T Coalition - under development

It was agreed that the Action Plan met its expectations and provided a communications tool for the committee. What else needs to occur? A need was identified to develop a liaison list, to identify the right groups and accelerate completion of the listing. In order to support this activity the committee needs additional information at the local level through coordination with FHWA. Follow-up responsibilities involve increasing member awareness of pending activity and working with FHWA on best practices.   A teleconference call was set for February 24^th.

FHWA efforts include: 

1) focus groups to identify IM direction and needs, and,
2) NHI summary of lessons learned.

Additional issues discussed pertained to incident responder training needs, IEEE public links. It was noted the Committee needs to follow up on ITE protocol for standards/policy review role pertaining to 1512 for oversight and the TIM Committee communications list. It was requested to include EMS on communications lists at the local level. This could be coordinated through the Joint Program Office. An additional suggestion involved reaching out to local ITE chapters for increased communication of IM materials. A need was expressed that terminology between different service providers is not consistent and the need to recognize those differences depending upon the audience or group involved.

Steve Cyra mentioned the status of TIM network support proposal. We need to assign this to a smaller group for resolution. A handout on needs assessment should be developed. Steve Levine, Jon Obenberger and Steve Cyra agreed to take this task on. Melissa Szymkowski (WisDOT) will be contacted regarding the website. John Corbin noted it would be desirable to develop links between related areas of PS & T.

Dave indicated we need to focus on 1) Top level understanding of IM to create an education of leadership individuals such as Governors and Mayors, and 2) To stress early winners. A comment was made that the FCC is in the process of changing the rules on wireless communications which is planned to occur in October 2000. Cost recovery is not a consideration. We need to identify the role of government and recommendations. This could present a transportation outreach activity. Cheeks suggested that we try to get this as a topic in the spring mid year forum. Steve Seitz described ComCARE and its eagerness/need to communicate and be involved with the IM Committee. It was agreed to follow up on this need through training, sharing lessons learned, website links and the need for communication/coordination at the grass roots levels.

The committee next steps are:

1) February 24^th teleconference call, and,
2) to meet at either the mid year ITE conference in Irvine or ITS America in May (Boston). It was agreed to hold the next committee meeting at ITS America.

The agenda item on IM topics was tabled. Some discussion occurred regarding Y2K preparation and the resultant non-event. The meeting was adjourned.

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